1
Add what you need to buy
Products, required quantities and any non-negotiable constraints.
Supplier-neutral order decision layer
Compare the whole order. Not just the bottle price.
Use the suppliers you already buy from. PourWise checks whether prices, pack sizes, minimums, delivery, promotions and availability change the best feasible way to place your next beverage order.
Keep your current suppliers.
Redacted supplier files are fine.
Human review before purchasing decisions.
PourWise
Illustrative demo
Beverage procurement · bar / pub / nightlife
Supplier quotes
Review prices, coverage and commercial conditions before comparing the complete order.
Seeded data from the transferred functional Proof of Concept. Figures explain the product mechanics only; they are not customer savings or market evidence.
The purchasing problem
The cheapest line can still produce the wrong order.
A beverage order is a connected decision. Moving one line to a cheaper supplier can create a delivery fee, fall below a supplier minimum, miss a promotion or fail because the required pack is unavailable.
Line price is only one input.Pack, minimums, freight and availability can change the economics of the complete basket.
Feasibility comes before optimization.A partial cheap quote is not a valid benchmark for a complete order.
Three line winners
Bombay Sapphire GinSupplier A · lowest isolated price
Cheapest ginFever-Tree TonicSupplier B · promotion active
Cheapest tonicProsecco DOCSupplier C · best net line
Cheapest proseccoDelivery feeSupplier minimumPack mismatchAvailability
Cheapest products≠ cheapest feasible order
PourWise evaluates the complete allocation and the commercial conditions that only make sense at order level.
How it works
One purchasing need. Current supplier offers. One reviewable decision.
The method starts after you know what you need to buy and stops before the supplier order is placed.
2
Add current supplier offers
Use the suppliers you are actually eligible to buy from.
3
Compare complete conditions
Prices, packs, minimums, freight, promotions and availability are evaluated together.
4
Review the purchasing plan
See the supplier allocation, baseline, total and reason behind each recommendation.
What the decision considers
This is more than a supplier price table.
The complete order can change because several commercial rules interact at the same time.
Product economics
Compare the actual requested quantity and normalized commercial format, not a price floating without context.
Unit priceQuantityPack size
Order thresholds
A cheap line may be unusable if it leaves the supplier order below a minimum or creates avoidable delivery cost.
Item minimumSupplier minimumFree delivery
Commercial conditions
Promotions, availability, delivery costs and other relevant supplier terms can change the feasible allocation.
PromotionsAvailabilityDelivery fees
Before / after
Keep the tools you already have. Improve the decision in the middle.
PourWise is designed as a lightweight layer before the order, not a replacement for inventory, POS, accounting or supplier relationships.
Before
Several inputs. One manual decision.
PDF quotes, Excel files, emails and supplier messages.
Different product names and pack formats.
Minimums, freight and promotions remembered manually.
Line-by-line comparison can miss order-level interactions.
After
One normalized, reviewable allocation.
Comparable offers aligned around the purchasing requirement.
Complete order economics instead of isolated line winners.
Feasible supplier allocation with total and reasons.
Human review before any order decision.
Early analyses may still involve assisted/manual review of supplier files. The current Proof of Concept performs real CSV parsing, while production PDF/image extraction is not claimed here.
Who it is for
Useful only when there is a real purchasing decision to optimize.
The strongest starting fit is a beverage-heavy venue with multiple eligible suppliers, recurring orders and enough overlapping spend to make comparison meaningful.
Stronger fit
Cocktail bars, pubs, nightclubs and beverage-heavy venues.
Usually 3+ active eligible suppliers, or at least 2 with meaningful overlap.
Recurring beverage purchasing and changing prices, promotions or availability.
Freedom to split or consolidate at least some spend.
Commercial rules matter beyond unit price.
May be a weak fit
Simple or mostly fixed supplier structures.
Almost everything is purchased from one fixed supplier.
Most products are tied, exclusive or not genuinely comparable.
Supplier allocation almost never changes.
Operational relationships override economics on nearly all spend.
Potential economic value
Find out whether the order can be improved — without assuming that it can.
The analysis is useful when it reveals a better allocation, avoids hidden order costs, reduces comparison work or gives the buyer clearer evidence for negotiation.
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Better supplier allocationCompare the complete feasible order rather than isolated product winners.
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Avoid unnecessary freightSee whether a split adds delivery cost or whether consolidation clears a threshold.
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Use thresholds betterMake supplier minimums, quantity rules and promotions explicit in the decision.
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Reduce repeated comparison workTurn fragmented supplier terms into a structured review instead of rebuilding the logic manually.
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Clearer negotiation informationSee where price or commercial terms differ even when you decide not to switch supplier.
✓
Easier purchasing reviewKeep the reason and assumptions visible before the buyer approves the decision.
One Real Order Check
Test the method on one order you actually care about.
Send one upcoming or recent purchasing requirement plus current offers from the suppliers you already use. The first step is simply to confirm that enough of the order is genuinely comparable.
1
Purchasing requirementWhat you need to buy, the quantities and any non-negotiable constraints.
2
Current supplier offersIdeally 2–4 eligible suppliers covering a meaningful part of the same basket.
3
Commercial conditionsMinimum orders, delivery fees or thresholds, promotions and availability where known.
4
What you receiveA reviewable allocation, valid baseline when available, assumptions and reasons — not a guaranteed saving.
Supplier pricing is sensitive? Redacted documents are fine as long as the product, pack, quantity, price and relevant terms remain readable. No supplier-portal credentials are required for an early analysis.
Check my next order
Start with a few details. Supplier files can be requested separately after the case is qualified.
Thanks — the next step is a short input list.
A published version should send this lead to the chosen backend/CRM, then request only the purchasing data needed to qualify the real-order check.
Trust & transparency
Your supplier relationships remain yours.
The product is designed to inform a purchasing decision, not to take control of the supplier relationship or place orders automatically.
Redacted documents are acceptableRemove unnecessary confidential information while keeping products, packs, quantities, prices and commercial terms readable.
No supplier credentials requiredEarly validation should use buyer-provided files or exports rather than portal passwords or automated scraping.
Human review before decisionsAmbiguous product or pack matches should be surfaced for confirmation rather than silently guessed.
Your suppliers stay your suppliersPourWise is positioned as an independent decision layer, not a marketplace that requires moving to a new supplier network.
No automatic order placementThe output is a reviewable purchasing plan. The buyer remains responsible for the final order decision and supplier execution.
Uncertainty should remain visibleMissing availability, unsupported commercial rules or uncertain equivalence should be shown as unresolved rather than hidden behind a confident answer.
FAQ
Questions a real buyer should ask.
No. PourWise is designed around suppliers you are already eligible to buy from. A recommendation may support your current allocation, suggest a different split or simply give you negotiation visibility.
Excel can be perfectly adequate for simple cases. The question is whether your spreadsheet already handles pack differences, supplier minimums, freight thresholds, promotions and availability quickly enough. If it does, you may not need another tool.
No. The concept starts after the purchasing requirement exists and ends before the supplier order is executed. It is an order-level decision layer, not an inventory, POS, accounting or ERP replacement.
Two can still be enough if they genuinely overlap on a meaningful share of the same spend and you have freedom to change the allocation. Supplier count matters less than real comparability.
Yes. For an assisted order check, unnecessary identifying or confidential information can be removed as long as the product, pack, quantity, price and relevant conditions remain usable.
No. The output is a purchasing plan to review before you order. Automatic ordering is not part of the current product thesis and is not claimed here.
No. A valid result may be that your current allocation is already the best modeled option, the potential difference is too small to matter, or there is not enough eligible supplier overlap to make the analysis useful.
They should be compared only after the underlying product and commercial pack are normalized. A 1 L bottle, 100 cl bottle and 6 × 1 L case may describe the same product but create different purchasing economics.
An unavailable offer should not be treated as a winner. The order may move to another eligible supplier, or the case may require a buyer-approved substitute before a complete plan is feasible.
No. Arithmetic, discounts, minimums, freight, feasibility and supplier allocation should remain deterministic and reviewable. AI may assist future document extraction or matching suggestions, but it should not be the source of economic truth.
One concrete next step
Use one real order to find out whether the allocation can improve.
Start with the suppliers and commercial terms you already have. The first useful question is whether enough of the basket is genuinely comparable.
No guaranteed saving · No supplier marketplace switch · Human review before purchasing decisions